Senior Administrative & Reception Professional at Beautifuljobs Recruitment Consultancy

Job Description

BeautifulJobs will be holding interviews. Due to the large volume of CVs, only relevant applicants will be contacted. You may also email marketing@beautifuljobs.ie

We are seeking a highly professional and organised Senior Administrative & Reception Executive to join a prestigious and well-established aesthetic business in Dublin. This is an exciting opportunity to work in a luxury, results-driven environment, where attention to detail, client service, and smooth operational management are highly valued.

In this role, you will be the face of the business, managing the reception area and overseeing day-to-day administrative operations. You will coordinate appointments and schedules, manage correspondence, support events, and ensure the clinic or office maintains a polished, professional, and welcoming environment. Strong written communication, exceptional organisational skills, and a proactive approach are essential to thrive in this role.

This is an ideal opportunity for a confident, detail-oriented professional who enjoys being the central point of contact in a luxury business and delivering a seamless, high-end client experience every day.

Primary Duties

Key Responsibilities:

• Manage the daily operations of a busy reception, ensuring a premium client experience
• Professionally handle phone, email, and in-person enquiries
• Coordinate appointments, schedules, and room allocations for clients, events, or treatments
• Process invoices, payments, and contracts accurately and efficiently
• Assist with event planning, hospitality, and administrative support for workshops or training
• Maintain accurate records, filing systems, and digital documentation
• Support client communications, including newsletters, social media enquiries, and messaging systems
• Monitor office supplies and maintain a clean, professional reception area

Requirements

• Minimum 4 years’ experience in an administrative or reception role, ideally within an aesthetic, skincare, or high-end professional environment
• Exceptional written communication skills with attention to detail
• Highly IT proficient with experience using administrative software and booking systems (Phorest knowledge advantageous)
• Strong organisational, multitasking, and problem-solving abilities
• Ability to work independently and as part of a professional team
• Professional presentation and excellent interpersonal skills
• Flexible and able to support the team during busy periods

Benefits

• Competitive salary
• Opportunity to work in a prestigious, luxury aesthetic business
• Ongoing professional development and exposure to high-end administrative and client service experience
• Supportive, collaborative, and professional team environment