Senior Administrator at Beautifuljobs Recruitment Consultancy

Job Description

BeautifulJobs are holding interviews Please send your CV below or contact the BeautifulJobs HQ on 01 9036279. You can also email your CV to marketing@beautifuljobs.ie or apply using the BeautifulJobs App. Due to the large volume of CV's that we receive, only relevant CV's will be contacted.

BeautifulJobs is recruiting on behalf of a highly reputable and established business based in Dublin 2. We are seeking a highly experienced Senior Administration & Reception Executive with exceptional organisational ability, outstanding written communication skills, and a meticulous approach to clerical administration.

This role requires someone who is extremely IT savvy, highly organised, and confident managing the full day-to-day administrative function of a busy professional environment. A strong command of written English, excellent grammar, and the ability to draft clear, professional emails and communications is essential.

The successful candidate will be responsible for overseeing daily administrative operations, ensuring systems, schedules, correspondence, and documentation are managed with efficiency, accuracy, and professionalism. This is an excellent opportunity for a candidate who thrives in a structured, fast-paced environment where attention to detail, organisation, and communication are paramount.

Primary Duties

• Managing the day-to-day running of a busy reception area
• Managing all incoming phone and email enquiries efficiently and professionally
• Coordinating bookings, schedules, and room allocations for courses, trainers, delegates, and models
• Processing payments, invoices, and contracts related to room rental and services
• Assisting with event coordination including hospitality, catering, and conference room preparation
• Maintaining accurate administrative records, documentation, and filing systems
• Logging service requests for maintenance contractors and supporting operational requirements
• Monitoring and maintaining reception supplies and stationery
• Conducting monthly stocktakes for products and consumables
• Supporting communication management including newsletters, text messaging systems, and enquiries via social media
• Ensuring invoices are processed and submitted to accounts in a timely manner
• Maintaining a clean, organised, and professional reception environment at all times

Requirements

• Proven experience in a fast-paced administrative or reception role
• Exceptional written communication skills with excellent grammar and attention to detail
• Highly IT proficient with strong experience using digital systems and administrative software
• Strong organisational skills with the ability to multitask and prioritise effectively
• Ability to work confidently on your own initiative as well as part of a team
• Professional presentation and strong interpersonal skills
• Experience managing bookings, schedules, and multiple stakeholders simultaneously
• Knowledge of Phorest booking system is an advantage
• Familiarity with social media platforms such as Instagram and Facebook for handling enquiries is beneficial
• Flexibility to support the team during busy periods when required